Sr. Compliance Specialist

CI Private Wealth

Location: Miami, FL

Reports to: US Head of Compliance / CCO

Responsibilities:

COMPLIANCE:

The Senior Compliance Specialist supports the office of the CCO with the implementation of the Compliance Program within a global compliance framework at the direction of the CCO for a $100B AUM multi-registrant SEC investment advisor (RIA).

• Manage all regulatory filings necessary to support the RIAs, including but not limited to Form ADV, 13F, 13G, 13H, Form BE-13, Form BE-15, and Form BE-605.

• Oversee and administer compliance systems, including personal securities transaction reviews, code of ethics attestations, compliance manual content management and distribution, gathering and review of employee account statements, and electronic communication surveillance.

• Responsible for implementation of Code of Ethics policies and procedures as required by the Investment Adviser Act of 1940 (Rule 204A-1) and Investment Company Act of 1940 (Rule 17j-1(c)(1)). Including monitoring, review and approval of Employee Personal Securities Trading, and correspondence against internal policies and procedures.

• Manage and work with custodians to establish broker-feeds related to employee personal securities trading accounts.

• Assist with the administration of all compliance audits, and enterprise audits including advance preparation, coordination of all information gathering between business units during the audit/exam, and remediation actions.

• Assist with regulatory and legal research projects.

• Assist with compliance testing and reviews, transactional testing, risk assessments and reporting through focused and random sample basis.

• Participates in compliance meetings with business unit leaders and communicate regulatory change management.

• Manage new and existing compliance vendor due-diligence process, ensuring start to finish completion of the internal due-diligence process. Lead implementation of new compliance system onboarding projects as necessary.

• Performs QA continuous monitoring of regulatory compliance through the data driven compliance reporting processes Assist CCO with preparation of reports to management including detailing observations and recommendations for corrections

• Facilitates discussions with Business Unit Managers and Senior Leadership as it pertains to compliance program controls strengths results and implementation.

• Works with affected business units to accomplish remediation and appropriate training as required and tracking of issues in enterprise GRC Systems.

• Participates in the continual review and improvement of risk control oversight programs

• Coordinates with management and other team members his/her ideas and recommendations for enhancement of areas that cover all regulatory risks

• Assistance with GIPS compliance verification procedures and controls.

• Assistance with custody audit coordination

• Support efforts to maintain compliance-related business systems, data management, and data integrity including but not limited to;

  • i) performance and composite data compliance,

  • ii) trade reconciliation,

  • iii) performance distribution,

  • iv) IPS status,

  • v) regulatory disclosure delivery,

  • vi) books and records,

  • vii) monitoring securities definitions and reorganizations, and

  • viii) other relevant business data.

ANALYZING

• Analyze policies and procedures, and marketing collateral to identify areas of potential regulatory impact and compliance with applicable regulations, statutes, agency guidance, and best practices

• Analyze GIPS Compliance procedures for adequacy and effectiveness

• Analyzes registered investment adviser policies, procedures, and forms to ensure accuracy and alignment with current investor guidelines and requirements

• Analyze business activity at each RIA based data and metrics developed by CCO Collect and track data from each RIA’s form ADV Part 1 and 2 for as amended and analyze consistency with written policies and procedures.

• Work with each RIA to create a data reporting structure that feeds into US Corporate governance systems and reports for the Deputy CO and CCO.

• Programs and supports the form filings.

REQUIREMENTS:

• Position located in Miami, Florida – flexibility for remote work initially but expectation for position to be filled in Miami, Florida.

• Bachelor's degree preferably in Business or related area, or equivalent business experience

• 10 years working experience in compliance, operations, trust, banking, internal audit, and regulatory compliance Solid understanding of the Investment Advisers Act of 1940, the Investment Company Act of 1940, the Securities Act of 1933, the Securities Exchange Act of 1934, and other relevant foreign jurisdictional regulatory requirements.

• Strong knowledge of compliance processes, controls, and workflows

• Ability to apply critical thinking techniques to compliance testing, monitoring and internal audits.

• Ability to identify and define problems with documentation, internal processes, and procedures; research and analyze information and various situations relating to data management issues.

• Solid grasps of industry compliance, back and middle-office, portfolio management, and order routing systems.

• Must be flexible, able to work on multiple projects that may require restructuring due to shifting demands and changing priorities within a dynamic global financial services firm.

• Must be able to recommend alternatives or solutions

• Microsoft Office products (WORD, EXCEL, VISIO, PowerPoint)

• Knowledge or experience with Trust Company Compliance a plus

• Related compliance or legal experience